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Find Out What the School Board is Doing Without for Better Transparency

The board will be paperless starting Monday and it's going to save some taxpayer money.

 

Transparency, some cost-savings and an effort to be more eco-friendly has prompted the Stow-Munroe Falls Board of Education to go paperless. 

Copies of agendas will no longer be available at meetings, but it will be available with associated documents online on the school district's website prior to the meeting.

The board will also project the agenda onto a screen during the meetings. 

The process of printing, compiling the packets, staff hours and distribution costs averages nearly $6,000 a year, according to the district. 

The online availability of the documents is being taken care of by BoardDocs LT — a 100 percent web-based service.

The cost for the online service is $2,700 per year, with a one-time start-up fee of $1,000. 

"We will be able to distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the district," Superintendent Russ Jones said. "This will provide added transparency for the public."

The Friday prior to each board meeting, members of the community can access the agenda and all exhibits which will give them an opportunity to review the items in advance.

"The remarkably powerful, easy-to-use solution will enable the district to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity and saving of dollars," he said.

Not only will the agenda be available earlier than the day of the meeting now, but they will remain online. 

"All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature," Jones said. 

This isn't only good for the public, but for the school board. Previously, agendas were printed and sent to board members as well. 

"BoardDocs LT will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Once all the documents were submitted, staff members would typically spend two days assembling the documents into packets before distributing them to the board members," a district press release stated. "Through the MetaSearch feature, board members will also have access to best practices from other districts that are using the system, allowing them to gain important knowledge about initiatives other boards have considered and implemented."

The next board meeting is scheduled for July 9 at 7 p.m. in the Stow-Munroe Falls High School library.

Related Topics: Board of Education, BoardDocs LT, Paperless, School Board, Transparency, online agenda, stow munroe falls, and stow munroe falls school district website

Dawn Doo

12:02 pm on Monday, July 9, 2012

I do like that the exhibits will now be available on-line. Transparency is the ability to be open, frank and candid all of the time (at meetings and elsewhere) . This expectation has yet to be realized.

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Mike Barnes

11:47 am on Wednesday, July 11, 2012

Dawn -- Could you please give examples of where the district has not been "transparent"? How would you compare the level of transparency today verses the transparency of the administration during your time on the school board?

No Name, yea!!!!

12:47 pm on Tuesday, July 10, 2012

Lets hope the scanner is always working for all the agenda items.

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Mike Barnes

11:41 am on Wednesday, July 11, 2012

I think it is worth noting the decision to implement this cost saving program was initiated by Dr. Jones and put into action by an enthusiastic staff. I also think a key element will be the added cost savings of not paying someone to either scan or copy agenda related documents. The $6000 or so saved per year is the approximate district cost to educate one student.

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Mike Barnes

11:50 am on Wednesday, July 11, 2012

The only negative is I have not found a way to download the agenda! It can be printed or viewed online. It would be great to be able to download or email the agendas to a smart device.

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No Name, yea!!!!

12:00 pm on Wednesday, July 11, 2012

Mr. Barnes you seemed to be so close to the districts administration, do you know how much enrollment has gone down for the next school year?

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Brad Jones

3:33 pm on Wednesday, July 11, 2012

Read the artcle you enthusiastic dip stick, while they may be saving $6000.00 from
their figures, les we not forget the $2700.00 yearly fee, the salary for the individual who must still type all this implemented crap up. So what's the savings $1000.00 per
year, when they can waste that much in a week going to lunch. Why don't they just
charge $1.50 - $ 2.00 for the paperwork and still be ahead. By the way Mr. Barns are you tied in with the district or work, represent for the schools?

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Mike Barnes

5:12 pm on Wednesday, July 11, 2012

Gee Brad that is a big hunk of wood you have on your shoulder!! Whether or not the number is correct does not take away from the fact the district is looking for ways to save money. Personally, I would also like to see the board switch to one meeting per month. At $80 per person per meeting, the saving could be $4800 per year. Almost another student!!

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Tom McFalls

8:12 pm on Wednesday, July 11, 2012

Mike are you referring to the one between his ears?

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Mike Barnes

3:19 pm on Thursday, July 12, 2012

Tom thanks you are right -- that one too!

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Amanda Harnocz

11:53 am on Wednesday, July 11, 2012

I noticed that too initially, Mike. If you view it, you can then save a copy to your desktop.

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Dawn Doo

2:36 pm on Sunday, July 15, 2012

The numbers don't add up, even something as simple as enrollment figures. I don't feel the necessity to spoon feed correct information when it's obviously there are those who blindly believe anything and everything their told. Discussion would be of great value at the table, it certainly makes the community aware of who does their homework. Generally you see one person asking questions to which vague answers are given and with a dismissive and disrespectful attitude. They were all equally elected and they nor admin should have bias toward one or two board members.
By the way what is the reason the minutes from 2001 on haven't been re-posted on the district's website? Having any sort of paper trail seems to be a real problem or they would have been put back up, money can no longer be cited for this "accidental (on purpose) removal" years ago. Transparency at it's finest in the SMFCSD.

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Mike Barnes

12:15 pm on Monday, July 16, 2012

OK Dawn - now we are getting somewhere --- so? What numbers don't add up? Are you talking big bucks, or rounding errors? The recent state audits were pretty conclusive! What enrollment figures? Doesn't the enrollment change throughout the year? Generally what I have seen is one person grandstanding in a very self-promoting fashion. Respect is earned and that person seems to think respect is an entitlement. Bias! I think a certain board member has a very strong bias against the administration, staff and maybe even the district as a whole. What paper trail are you looking for? Again the state audit standards demand a lot – what more do you think is necessary? I guess personally 11 year old minutes don’t seem too important but they must be to you. What do you think is being hidden? Dawn, isn’t it more normal to believe what you are told, with a questioning mind, until you are given a reason to believe it is not true? As opposed to believing the entire district is operating under a conspiratorial shroud violating countless laws – for what purpose? Now is the perfect time to specifically say what you know has been said that is not true!! The Patch has been the playground for those who find comfort in casting aspersions not based in fact. So my question for all the questioning minds is what have you found? Where are the bodies? The smoking gun? What did the public records requests reveal?

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Dawn Doo

6:15 pm on Monday, July 16, 2012

How can anyone not grasp just how important meeting minutes are? I have asked at board meetings many times (in emails also) for them to be put back up, to no avail. Rather the question should be why have they not been re-posted? I'd prefer not continue engaging in inflamatory rhetoric that is spoon-fed.

Continue watching the taped board meetings. Go to our board meetings. See for yourselves.

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Mike Barnes

7:03 pm on Monday, July 16, 2012

Dawn -- an excellent non answer to a request for specific statements which could support any claim you may have regarding impropriety. You don’t need to spoon feed anyone --- just reveal the facts you have uncovered and avoid accusations of what you suspect may or may not have happened.

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Dawn Doo

7:34 pm on Monday, July 16, 2012

Put your request in writing and send via certified mail, lol.

Watch the board meetings. Go to board meetings. Next one is in August.

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